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California Historical Society Health & Safety Plan

Business Name: California Historical Society
Business Address: 678 Mission St., San Francisco, CA 94105

You may contact the following people with any questions or comments about this plan:

Jacob Garding, Accounting/HR Assistant
415-214-3645
jgarding@calhist.org

Worksite Safety Plan Monitor contact information:

Jacob Garding, Accounting/HR Assistant
415-214-3645
jgarding@calhist.org

Permanent URL for Health and Safety Plan:

www.californiahistoricalsociety.org

Evaluating and Documenting Maximum Capacity

Square Footage/Area Regular Capacity Reduced Capacity
Main Gallery: 1800 square

feet

50 10
Side Galleries (3): 180 square feet 6 2
Irvine Education Gallery: 180 square feet 6 2
CHS Store: 180 square feet 6 2
Total: 2700 square feet 80 20

CHS is committed to providing a safe space to its members and guests by ensuring that visitors have adequate room within the galleries and store to remain 6 feet apart from each other at all times. In order to achieve this, capacity will be reduced to 50% or less of regular capacity. Our planned activities through the 2020-21 fiscal year ending June 30, 2021 will not involve activities that surpass these reduced occupancy levels.

Room capacities will provide for enough space to allow social distancing (i.e. at least six feet of physical distance between individuals at all times). Signage will be posted at the entrance of each gallery indicating the number of guests allowed at a time.

Signage Requirements

CHS recognizes that accurate information is the best tool to combat the spread of the novel coronavirus. Signage from the COVID Outreach Toolkit will be posted at the entrance of 678 Mission St. Signs will be multilingual in English, Spanish, Chinese and Filipino. Additional signage will be posted in the following locations:

  • Restrooms will have signage for handwashing and the frequent use of hand Alternating bathroom stalls will be closed to maintain social distance with messaging on each. CHS has two public restrooms and two staff restrooms.
  • Signs for mask use and social distancing will be posted in common visitor areas such as hallways, throughout the gallery space, and in the CHS

CHS will utilize stanchions and floor decals to indicate directional movement through spaces and for social distancing.

Signage will be updated to reflect new and more accurate information from the CDC, San Francisco Department of Public Health, and California Department of Public Health as necessary.

https://sf.gov/outreach-toolkit-coronavirus-covid-19

Ensuring Personnel and patrons wear face coverings at all times, unless specifically exempted

CHS understands that the proper use of masks and face coverings plays an instrumental role in reducing the spread of novel coronavirus and requires all staff, vendors, and patrons to wear face coverings, unless specifically exempted.

Staff, vendors, and patrons are encouraged to use their own face coverings, however, face coverings will be made available free of charge to any individual who does not have one.

Visitors are notified on our website and through exterior and interior facing signage of the requirement to wear a face covering.

Individuals will be asked to leave CHS if they refuse to wear a face covering while in the building.

Ticketing booths and payment systems

In order to reduce the risk of contracting the novel coronavirus, CHS will implement a number of strategies to keep its patrons and staff safe. Guests are encouraged to purchase tickets online in advance of their visit, though tickets will also be available onsite. Guests will be advised to stay home and call our Visitor Services team for a refund if they develop or show COVID symptoms, or are unable to attend.

Credit card and contactless payments will be encouraged for all walk-in visitors, however cash will still be accepted. Plexiglas barriers will be installed at the ticket counter between staff and guests to reduce direct contact. Card readers, keypads, and signing pens will be sanitized after each use. Ticket counter surfaces will be sanitized throughout the day and with increased frequency based on foot traffic.

The Visitor Services team will keep count of the number of individuals who enter and exit the gallery to ensure that adjusted maximum capacity is not surpassed.

Personnel safety precautions

CHS staff are expected to adhere to all requirements relating to COVID-19, as issued by Federal, State, and local public health agencies. All staff entering the site will receive an electronic copy of this Safety Plan.

A.  General Policies for Working inside CHS:

  1. Staff must wear a face covering at all times while at work unless exempted by Health Officer Order No. C19-12c
  2. Maintain a social distance of six feet or more and avoid close contact with
  3. Movement around the building should be limited to necessary
  4. When using common areas, please take care of your tasks as quickly as possible and return to your workspace as soon as you can to avoid
  5. If you approach a shared space and see someone in there, please do not crowd the space; instead return later to check for Additionally, if you see your path converging with another person’s, please stop and wait for the person to pass and communicate with them to allow for adequate distance.
  6. Please do not stand or loiter in walkways or common areas, and respect the areas designated as one-way
  7. Staff are required to wash hands for at least 20 seconds with soap and water, or use 60% alcohol hand sanitizer frequently, especially when entering or exiting a common area, after moving around the office, and before returning to your work
  8. Avoid touching your eyes, nose, and mouth with unwashed
  9. Hand sanitizer will be provided to staff at multiple locations throughout the building, including the entryway into the buildings and in common areas. Additionally, hand sanitizing products have been given to each staff member for personal use (Haruhome Cleaning Co. Instant Clean Hand Sanitizer and Hand Sanitizer Spray – 75% isopropyl alcohol). In order to maximize efficacy of hand sanitizer, cover all surfaces of your hands and rub them together until they feel
  10. Additional cleaning supplies will be provided to staff to sanitize work
  11. Staff may not share computers, phones or other
  12. Shared flatware, cups and dishes will be removed from common

B.  Physical Distancing

  1. Physical distancing (also known as social distancing) is required at all times in YBCA Please keep at least 6 feet of space between you and the nearest person, except as strictly necessary to carry out a time-limited task. Should the nature of your work require you to be in close proximity to others, please work with the HR Assistant to procure additional personal protective equipment (PPE) or safety supplies.
  2. Avoid handshakes and similar greetings that violate physical
  3. Please do not open doors for others, as this does not allow for physical
  4. Face coverings are not a substitute for physical
  5. Please do not carpool for work-related purposes with those outside of your
  6. Social distancing markers will be placed in key locations

C. Face Coverings

  1. Face coverings that cover one’s mouth and nose are required at all times while inside If you have a private (unshared) office, and are alone in your office, you are not required to wear a mask, but must have it on hand to put on when needed.
  2. CHS will provide face coverings to staff, and you may also opt to wear your own face Do not share your face covering with others.
  3. Outside contractors and vendors are also required to wear face coverings while inside
  4. Exceptions to the face covering policy include health conditions or physical If you think you qualify for an exemption, please reach out to Human Resources.

D. Daily Symptom Screening

  1. CHS employees must check their health every day prior to work and email HR their responses to self screening questions prior to entering the
  2. All health check data is reported to Human Resources to be reviewed and compared with who worked on-site to ensure only cleared employees came on-site and to confirm that anyone who came on-site completed the health check. Staff members working on-site who fail to provide their self-screening questions will be asked to leave the building immediately and be given further instructions from their supervisor.

E.  Workstations

  1. Work spaces have been reorganized and formatted to accommodate social distancing Staff members who share small office space have been assigned individual offices wherever possible. The schedules of staff members who share large offices are staggered to ensure that only one individual works in that office per day.
  2. Do not use others’ desks, chairs, phones, computers, or other equipment, unless arranged with your manager and confirmation that the area and equipment has been disinfected between Additional cleaning materials will be made available to staff.

F. Meetings

In-person meetings two or more people in private offices that do not allow for social distancing are not permitted. Meetings must allow for social distancing requirements at all times and outdoors when possible. Staff members are encouraged to use Zoom or other similar platforms to meet with colleagues.

G. Outside Contractors and Vendors

This plan will be made available to all vendors and contractors. Vendors and contractors are expected to adhere to all rules, procedures, and protocols laid out in this Health & Safety Plan.

H. Walkways and Hallways

  1. Please follow all signage directing traffic through the buildings, including directional signage and floor markings.
  2. Some pathways have been altered, and are clearly marked to direct foot traffic in a single direction in order to maintain social
  3. Please keep moving through the galleries and office Do not stop by workstations or offices without prior coordination. Lingering and hanging out is not conducive to social distancing.

I. Interior Doors

  1. When entering or exiting a door, a paper towel or tissue can be used to open them. Please dispose of it in the nearest trash Remember to use hand sanitizer or wash your hands thoroughly after coming into contact with frequently touched surfaces.
  2. Door handles will be sanitized regularly by staff as well as part of expanded janitorial

J.  Elevators

  1. All Elevators remain for staff use
  2. Only one CHS staff member may use the elevator at a given Signage is posted to indicate adjusted capacity, and to reiterate CHS face covering requirement.
  3. If physically able, please use the stairs instead of the

K. Restrooms

  1. Restrooms will be cleaned twice a day, four times a
  2. Please be aware of the number of people already in the If the restroom seems crowded, please wait a few minutes until the space has cleared.
  3. Staff are encouraged to use the restrooms on the second floor whenever possible to reduce the number of people frequenting the public accessible restrooms on the first

L.  Kitchen/Break Room

  1. The kitchen will be available for limited Staff are encouraged to take breaks at their desks, outside, or in an alternative break room to maintain social distancing.
  2. Please bring your own utensils and mugs Shared, reusable, or disposable mugs, plates, bowls and utensils will not be available.
  3. Please try to bring meals that do not require refrigeration or
  4. All high-touch areas in the kitchen will be targeted for increased cleaning by janitorial

HVAC systems

The building’s HVAC system adheres to industry and public health guidelines for mitigating illness transmission  and utilizes outside air for optimal ventilation as well as MERV 13 filters for the air handling units in the building. The air inside the museum is circulated through the MERV 13 filters before it is delivered to the air distribution system. All restrooms have mechanical exhaust fans which vent to the rooftop. We closely monitor temperature and humidity levels throughout the building, which discourages the formation of infectious airborne aerosols. We have maximized the intake of outside air and exhaust of indoor air to the extent possible. HVAC systems will operate constantly to improve results for cleaner indoor air. The system does not utilize UVGI disinfection.

Food and beverage concessions

N/A

Retail

CHS will adhere to all requirements established in SFDPH’s DIRECTIVE OF THE HEALTH OFFICER No. 2020-17, including:

  • Providing hand sanitizer upon entry to the
  • Posting signage informing guests that they must comply with face covering
  • Limiting the number of guests allowed in the store to 50% capacity or
  • Reorganizing the physical store so as to allow for greater social
  • Reducing merchandise on store surfaces to allow for easier sanitizing by Visitor Services and janitorial staff; increasing the number of items in cases to limit customer handling of
  • Installing a Plexiglas barriers to further reduce possible contact between
  • Creating a directional pathway through the store space using floor
  • Removing shopping baskets from
  • Requiring guests who bring their own bag to bag purchased items themselves
  • Encouraging guests to pay with credit/debit cards if possible, though cash payments will still be accepted

Social Distancing in Elevators

All areas of CHS that are open to the public are located on the main floor. Elevators and staircases to be used only by CHS staff. Only one staff person is allowed in the elevator at any given time. Staff members are encouraged to use the stairs when possible and required to socially distance while doing so. To reduce the possibility of staircase congestion, one staircase will be designated UP and one will be designated DOWN. Signage will be displayed in both to remind to socially distance and to use hand sanitizer after touching handrails. Stairwell doors will be left ajar when possible to reduce unnecessary touching.

Monitoring and limiting patrons to ensure physical distancing between members of different households

CHS will use stanchions, floor markings, and signs to remind guests to keep a 6-foot distance apart from one another. Visitor Services staff and our security guard will periodically visually monitor guests to guarantee that all social distancing guidance is being adhered to, and will verbally remind patrons when necessary.

Paths of travel through the establishment and wayfinding signage

Guests will be given verbal instructions regarding the best way to experience the exhibition after they purchase a ticket. The beginning and end of the exhibitions will be clearly marked using signage and floor markings will encourage visitors to follow a set path through the space. A temporary wall or barrier will be installed across the archway of Gallery 2 to promote proper flow through the smaller exhibition and allow staff and security to monitor the number of people entering and exiting the exhibition.

Additionally, directional signage will be posted in the narrow hallway where restrooms are located to reduce possible congestion within that space.

Plans for preventing patrons from gathering in a space

Guests will be reminded of the importance of maintaining the flow of visitors through both exhibitions after they purchase a ticket. If necessary, CHS staff and/or security will remind guests who are lingering too long to continue forward. CHS will monitor how guests react to our modified space and make adjustments if necessary to better promote good flow.

Sanitation for restrooms

Bathrooms supplies will be checked daily and restocked if necessary. Signage will be posted reminding guests to wash their hands for at least 20 seconds with soap and hot water. Additionally, a hand sanitizing dispenser will be installed outside of the restroom for easy access.

Bathrooms will be cleaned twice a day, four times a week using products listed in the “Sanitation for high touch surfaces and areas section of this plan.” Janitorial staff are familiar with these disinfectants and trained in their application.

HVAC in restrooms is connected to main HVAC systems and will maximize fresh outside air flow into these areas and filtered through high quality MERV-13 filters as recommended by industry standards and OSHA guidelines. All restrooms have mechanical exhaust fans which vent to the rooftop. We closely monitor temperature and humidity levels throughout the building, which discourages the formation of infectious airborne aerosols. We have maximized the intake of outside air and exhaust of indoor air to the extent possible. HVAC systems will operate constantly to improve results for cleaner indoor air. The system does not utilize UVGI disinfection.

Tours and audio self-tour equipment

N/A

Sanitation for high touch surfaces and areas

Clorox Disinfecting Wipes will be made readily available for CHS staff and will be replenished as needed. Janitorial staff will incorporate Rochester Midland Corporation Enviro Care Neutral Disinfectant into their cleaning routine in addition to a suite of Method cleaning products (All-Purpose, Glass+Surface, Bathroom, Squirt+Mop Hard Floor Cleaner). Janitorial staff are familiar with these disinfectants and trained in their application.

Door handles, stair railing, light switches, and hard surfaces such as countertops and tables will be wiped throughout the day, and with increased frequency depending on foot traffic. Equipment such as printers, copiers, and postage meters will be wiped down with a disinfecting wipe before and after each use. Staff have been asked to take ownership and disinfect their individual work area between janitorial sweeps, and to wipe down all high touch surfaces at the end of their work day.

CHS will continually monitor its disinfection strategy and make adjustments as needed to ensure that we maintain a high standard of cleanliness throughout the space.

Interactive exhibits

N/A

Office Space

All CHS staff who are able are encouraged to work remotely. Staff members who perform essential functions or staff which require site-specific materials that enable them to better work remotely will be allowed to work from the building on a limited schedule. CHS will account for staff work needs, the personal safety of staff members, all meal and rest break laws, and the safety of the CHS building and its collections when crafting a building work schedule. No fewer than 2 and no more than 5 staff members will be allowed at the building at any given time. Considerations will be made to ensure that staff who are scheduled to be on-site are able to remain socially distanced at all times and their individual work areas have little overlap.